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Code of Conduct

 Code of conduct and ethical behaviour for registrant board candidates

The Code of Conduct also sets out the standards of professional conduct and ethical behaviour for registrant Board candidates.

Conflict of interest definitions
  • Apparent: The conflict of interest is perceived by a reasonable person to exist, whether or not it is the case.
  • Potential: The conflict of interest can be reasonably foreseen to exist in the future.
  • Real: The conflict of interest exists at the present time.
Conflict of interest

Board candidates must refrain from placing themselves in any position in which there is a conflict of interest – apparent, potential or real – between their CRNBC responsibilities and their personal interests or their responsibilities to themselves or others.

  • A conflict is present when a Board candidate has an outside interest that can be reasonably expected to influence how the individual might conduct CRNBC business. A conflict of interest exists whether or not the individual is actually swayed by the competing interest.
  • The test for determining if a conflict of interest exists is based on whether it will affect, or may appear to affect or influence any decision or activity or the reputation of CRNBC in an improper way.
  • Disclosure of the nature and extent of any apparent, potential or real conflict of interest must be made at the earliest opportunity in writing, to the extent practicable, to the Nominations Committee Chair, c/o Registrar/Chief Executive Officer.
Questions about apparent, potential or real conflict of interest should be directed to the Nominations Committee Chair, c/o Registrar/Chief Executive Officer.
Election practices
  • Endorsements: Board candidates may not request or use an endorsement from an employer or an individual or an organization or a group.
  • Donations: Board candidates may not solicit or accept donations or funds from an employer, any individual (excluding family and friends), any organization or group.
  • Expenses: Campaign expenses are the responsibility of the Board candidate. Expenses may not exceed $2,500 per Board candidate. 
  • Use of Letterhead(s): Board candidates (or registrants campaigning on behalf of a Board candidate) may not use CRNBC letterhead or an employer’s letterhead or a group’s letterhead, including a CRNBC professional practice group on their election/campaign materials.
  • Use of Logo(s): Board candidates (or registrants campaigning on behalf of a Board candidate) may not use the CRNBC logo or an employer’s logo.​
  • Candidate Statements: Board candidates (or registrants campaigning on behalf of a Board candidate) may not imply that another Board candidate should not receive the support of CRNBC registrants.
  • Media Statements: Board candidates may not speak on behalf of CRNBC. Any statements to the media must receive prior approval from CRNBC.
Code of conduct remedies

If an individual has reasonable cause to believe that a Board candidate is, or appears to be, in violation of the Code of Conduct, their first obligation is to speak to the individual involved. If there is not a satisfactory explanation, or if the matter is not resolved, the information should be submitted in writing to the Nominations Committee Chair, c/o the Registrar/Chief Executive Officer.

  • Upon Receipt of The Written Concern/Complaint: The Nominations Committee Chair will review the relevant facts in a timely manner and will make a determination as to whether or not further action is required.
  • If No Further Action is Required: The Nominations Committee Chair will send a letter to the individual who submitted the written concern/complaint, with a copy to the Registrar/Chief Executive Officer. The letter will set out the review process used and explain why no further action is required.
  • If Further Action Is Required: The Nominations Committee Chair will advise the Registrar/Chief Executive Officer that further action is required.
  • The Nominations Committee Chair will convene a meeting as soon as is reasonably possible with the Board candidate who is, or appears to be, in violation of the Code of Conduct.
  • The individual will be provided with a copy of the written concern/complaint (with any identifying information removed), along with a copy of the preliminary determination of the Nominations Committee Chair.
  • The individual will be provided with the opportunity to either submit their written statement on the concern/complaint and/or make an oral statement during the meeting with the Nominations Committee Chair.
  • If at the conclusion of the meeting there is not a satisfactory explanation, or the matter cannot be resolved satisfactorily, the individual will be provided the opportunity to submit a letter to the Nominations Committee Chair, c/o the Registrar/Chief Executive Officer withdrawing their Board candidacy. 
  • If the Board candidate elects not to withdraw their Board candidacy, the individual will be advised that the matter will submitted to the Board for its consideration and action. The Board candidate will also be provided the opportunity to submit a written statement on the matter to the Board.
  • Following review and consideration of the facts, the Board will take such action as it considers appropriate.

 Oath of office: Board members

If elected, Board candidates are required to take an oath of office or affirmation

"I do swear or solemnly affirm that:

  • I will abide by the Health Professions Act and I will faithfully discharge the duties of the position, according to the best of my ability;
  • I will act in accordance with the law and the public trust placed in me;
  • I will act in the interests of the College as a whole; - I will uphold the objects of the College and ensure that I am guided by the public interest in the performance of my duties;
  • I have a duty to act honestly;
  • I will declare any private interests relating to my public duties and take steps to resolve any conflicts arising in a way that protects the public interest;
  • I will ensure that other memberships, directorships, voluntary or paid positions or affiliations remain distinct from work undertaken in the course of performing my duty as a board member;

So help me God. [omit this phrase in an affirmation]"

 Ticket of nominations

After the close of nominations, all nominations are reviewed by the Nominations Committee
Once the Committee has eligible candidates for each position (or has used reasonable efforts to obtain at least one candidate for each position), the Committee submits the Ticket of Nominations to the Registrar/Chief Executive Officer for approval. Following approval of the Ticket of Nominations, eligible candidates are advised that their name has been placed on the Ticket of Nominations. The Ticket of Nominations is published in electronic newsletters and posted on the College website.
Contested positions

If there is a contested election, ballots will be mailed in late June to registrants in good standing.

Completed ballots are returned to the election trustee by the specified deadline. The ballot counting is conducted by the election trustee (usually mid-August).The results of the ballot count are published in electronic newsletters and is also posted on the College website.

 Resources

 More information

Contact the Governance Coordinator, millan@crnbc.ca

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